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Monroe Co. commissioners deny partially paid election worker contract

By Holden Abshier

Posted March 17, 2022

A white election sign that says vote here

((Steve Burns, WFIU/WTIU News))

As Indiana primary elections approach, Monroe County is looking to finalize a space for election worker training.

County commissioners denied a request Wednesday from the county clerk’s office to conduct election worker trainings in a conference room at the Hilton Garden Inn. Commissioner Penny Githens questioned the need to spend almost $5,000 when space is already set aside in the Showers Building.

However, deputy county clerk Tressia Martin said the office already paid $1,000 towards the Hilton contract Sept. 22. This payment came out of the election board fund. 

READ MORE: Who is on the 2022 Monroe County primary ballots?

Commissioner administrator Angie Purdie said she is unsure why the clerk’s office would make a down payment given the contract was not signed by commissioners.  

Commissioners voted to delay further discussion to their work session immediately following the regular meeting. During the work session, county attorney Lee Baker addressed the issue. 

“At this point in time, without an approval and signature of the commissioners, this document is simply an offer,” Baker said.   

Baker said he spoke with the sales manager at the hotel, who ultimately agreed to refund the $1,000 if commissioners denied the contract.  

READ MORE: Monroe County election board selects new early voting site

During public comment, county council member Marty Hawk asked how the payment was approved without going through the commissioners and auditor’s office.

Purdie said Sept. 22 is before the auditor’s office realized it needed a copy of a contract to approve contractual payments.

“And it’s not just the clerk’s office,” she said. “This was something that has kind of fallen through the cracks by other departments.”

However, Purdie said the county has since established an oversight procedure to correct the error. Now, staff wishing to make a contractual payment must submit a signed copy of the contract to the auditor’s office.

READ MORE: Full election coverage, live results and updates

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